Procedure for Unit Sales in Bimini Bay

All new buyers, including existing owners buying additional property, must complete the HOA vetting process.

Required Documents:

1. Completed HOA Application Form 
2. Police Record from local authorities Bahamas or USA
3. Investment Board approval letter for non-Bahamians
4. Signed copy of HOA Rules and Regulations.
5. Signed New Member Information Card with $150.00 Application Fee (non-refundable) 

Payment Instructions:

1. Contact accounting@biminihoa.com to request an online portal link. 
2. Reference the unit number and applicant's full name. 
3. Send payment confirmation and required documents above via email to: 

                      office@biminihoa.com and accounting@biminihoa.com 

The HOA Board will review all submissions, which typically takes up to 7 business days.

An estoppel is necessary to confirm financial standing and the status of the HOA dues and other related fees. Estoppel Certificate assures all parties of all financial obligations that may outstanding for the property.

The Estoppel Certificate must be requested at least 10 business days before the closing date. 

SELLER requests & pays for the Estoppel Certificate. Buyer buyer and closing attorney must verify the good standing.

Estoppel Fees: 

• Regular Estoppel: 10 business days, $299.00
• Rush Estoppel: 3 business days, $418.00

Instructions:

1. Contact accounting@biminihoa.com to request an online portal link. 
2. Reference the unit number and applicant's full name. 
3. Send payment confirmation and Estoppel requests via email to: 

                      office@biminihoa.com and accounting@biminihoa.com 

For Bahamas addresses, use zip code 00000.

After the estoppel is issued, and closing cleared, the buyer must pay a capital contribution equal to the current quarterly HOA dues at the time of closing. 

Payment Instructions:

1. Contact accounting@biminihoa.com to request payment instructions, in this case a wire transfer or ACH is the most expedient payment option. Mailed checks can take up to 10 days to clear. 
2. Reference the unit number and applicant's full name on the payment.
3. Send payment confirmation via email to: 

                      office@biminihoa.com and accounting@biminihoa.com 

Contribution capital is the buyer’s responsibility. 

The amount will be shown on the Estoppel Certificate. 

Ensure that a copy of the conveyance provided by the closing attorney at closing, along with all other supporting documents, is emailed to office@biminihoa.com and accounting@biminihoa.com. 

It is the BUYERS responsibility to ensure that this is given to the HOA; otherwise, you will be denied access to ownership. Without a Conveyance, the HOA cannot recognize new owner(s). 

Important Notes:

• Both buyers and sellers must follow and complete this procedure.
• No closing should happen without a completed application, signed rules and regulations, board approval, estoppel, capital contribution payment, and a copy of a duly executed conveyance dated to the move-in date.
• Failure to comply may cause delays or denial of approval.

There are a significant number of homeowners whose conveyances have not been duly recorded or delivered to them.

Without a properly recorded conveyance, at the time of sale, you will have significant work to do to get the conveyance recorded or to track down the recorded conveyance from the closing attorney.

The next section of this page will show you what to look for once you receive your recorded Conveyance & License Package. If your documents are not stamped like this, your conveyance may not be recorded. Contact the closing attorney to confirm the conveyance and license have been recorded.

It should not take longer than 3 months to receive the recorded Conveyance and License Package. The closing attorney is your only resource to track it down.

Property Tax

After purchasing a property, the new owner (or their legal representative) is expected to:

• Submit a "Property Tax Application for Assessment" form to the DIR.
   
• Provide the conveyance document (proof of transfer of title).
   
• Complete the Real Property Tax Declaration Form or use the online webform
   
• Include supporting documents like:
   
  • A copy of the title deed or conveyance
     
  • The land plan or survey
     
  • A copy of a government-issued ID
     

📍 These forms are available here:
👉 Real Property Tax Forms – DIR Bahamas